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«Last Revised Rugby Ontario 4/14/2011 RUGBY ONTARIO – CHILD PROTECTION POLICY PROCEDURES MANUAL Table of Contents Introduction Pg 3 Section #1 – ...»

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• Keep current on developments and communicate with branches, clubs and members information on data protection, confidentiality and other legal issues that impact on the protection of children;

• Organize training courses in cooperation with branches, clubs and members with regards to child protection and safety [i.e. ‘speak out’ sessions, guest speakers, printed/website info, etc;]

• Have a child-focused approach and be perceived as being approachable, fair minded and impartial;

• Regularly (at least on a 3-year basis) monitor and review the Rugby Ontario Child Protection Policy and procedures; and

• Ensure there are mechanisms in place for active monitoring and evaluation for the purposes of this policy, including verification of valid police records checks for those defined under the Rugby Ontario, Child Protection Policy.

• Hold a current, valid police records check for volunteering with children and youth

Knowledge and Core Competencies:

• Ideally, a Child Protection Officer will have a background in working with children, such as teachers, social workers, child health workers, police services, etc. However, candidates do not need to be a child protection ‘expert’. [That is the role and responsibility of statutory agencies such as Police Services and Social Work Agencies];

They should however demonstrate:

• A basic knowledge of legislation, government guidance and the Rugby Canada national framework for child protection;

• A basic knowledge of the roles and responsibilities of statutory agencies

• A knowledge of managing child protection and reporting procedures;

• A knowledge of behavior that is harmful to children – poor practices and abuse;

• An understanding of the core values and principles that support good practices;

• An awareness of equity issues in relation to child protection;

• Basic knowledge of how abusers ‘target’ and ‘groom’ organizations to abuse children, and to respond through developing best practices directed towards the prevention of these threats;

• Ability to advance and promote all areas of the RO, Child Protection Policy, and Code of Conduct and Ethics.

–  –  –

Responsibilities

• Assume a leadership role in the development, application, promotion and review of the RO Child Protection Policy and procedures, and will report to the Rugby Ontario, Child Protection Officer, as and when required;

• Chair, Rugby Ontario Branch, Child Protection Disciplinary Panel, ensuring prompt, confidential and fair processes for the evaluation and monitoring of decisions that are taken, or participate as a CPO of a branch in a Rugby Ontario, Child Protection Disciplinary Panel;

• Act as the official Rugby Ontario contact for club members, volunteers, parents, and children regarding all matters pertaining to the protection of children and youth within the branch union;

• Assist clubs who wish to implement a Child Protection Officer position in their area;

• Establish and act as the official Rugby Ontario contact with local statutory agencies and coordinate the maintenance of records of reported cases, actions taken, ensuring prompt access to all necessary information;

• Keep current on developments and communicate with clubs and members information on data protection, confidentiality and other legal issues that impact on the protection of children;

• Organize training courses in cooperation with the RO, CPO for clubs and members with regards to child protection and safety [i.e. ‘speak out’ sessions, guest speakers, printed/website info, etc;]

• Have a child-focused approach and be perceived as being approachable, fair minded and

• impartial;

• Regularly (at least on a 3-year basis) monitor and review the Rugby Ontario Child

• Protection Policy and procedures as they apply to the branch; and Ensure there are mechanisms in place for active monitoring and evaluation for the purposes of the RO CPP, including verification of valid police records checks for those defined under the Rugby Ontario, Child Protection Policy.

• Hold a current, valid police records check for volunteering with children and youth

Knowledge and Core Competencies:

• Ideally, a Child Protection Officer will have a background in working with children, such as teachers, social workers, child health workers, police services, etc. However, candidates do not need to be a child protection ‘expert’. [That is the role and responsibility of statutory agencies such as Police Services and Social Work Agencies];

They should however demonstrate:

• A basic knowledge of legislation, government guidance and the Rugby Canada national framework for child protection;

• A basic knowledge of the roles and responsibilities of statutory agencies

• A knowledge of managing child protection and reporting procedures;

• A knowledge of behavior that is harmful to children – poor practices and abuse;

• An understanding of the core values and principles that support good practices;





• An awareness of equity issues in relation to child protection;

• Basic knowledge of how abusers ‘target’ and ‘groom’ organizations to abuse children, and to respond through developing best practices directed towards the prevention of these threats;

• Ability to advance and promote all areas of the RO, Child Protection Policy, and Code of Conduct and Ethics.

–  –  –

Responsibilities

• Assume a leadership role in the development, application, promotion and review of the RO Child Protection Policy and procedures on a rugby club, and will report to the Branch or Rugby Ontario, Child Protection Officer, as and when required;

• Participate on branch or provincial Child Protection Disciplinary Panels, ensuring prompt, confidential and fair processes for the evaluation and monitoring of decisions that are taken;

• Act as the official Rugby Ontario contact for his/her club members, volunteers, parents, and children regarding all matters pertaining to the protection of children and youth within the branch union;

• Act in cooperation with the Branch or RO CPO as the official Rugby Ontario contact with local statutory agencies and coordinate the maintenance of records of reported cases, actions taken, ensuring prompt access to all necessary information;

• Keep current on developments and communicate with club members information on data protection, confidentiality and other legal issues that impact on the protection of children;

• Organize in cooperation with Branch or RO CPO, training courses in cooperation with club, his/her club membership with regards to child protection and safety [i.e. ‘speak out’ sessions, guest speakers, printed/website info, etc;]

• Have a child-focused approach and be perceived as being approachable, fair minded and

• impartial;

• Regularly (at least on a 3-year basis) monitor and review the Rugby Ontario Child Protection Policy and procedures as they apply to the club ensure there are mechanisms in place for active monitoring and evaluation for the purposes of the RO CPP, including verification of valid police records checks for those defined under the Rugby Ontario, Child Protection Policy.

• Hold a current, valid police records check for volunteering with children and youth

Knowledge and Core Competencies:

• Ideally, a Child Protection Officer will have a background in working with children, such as teachers, social workers, child health workers, police services, etc. However, candidates do not need to be a child protection ‘expert’. [That is the role and responsibility of statutory agencies such as Police Services and Social Work Agencies];

They should however demonstrate:

• A basic knowledge of legislation, government guidance and the Rugby Canada national framework for child protection;

• A basic knowledge of the roles and responsibilities of statutory agencies

• A knowledge of managing child protection and reporting procedures;

• A knowledge of behavior that is harmful to children – poor practices and abuse;

• An understanding of the core values and principles that support good practices;

• An awareness of equity issues in relation to child protection;

• Basic knowledge of how abusers ‘target’ and ‘groom’ organizations to abuse children, and to respond through developing best practices directed towards the prevention of these threats;

• Ability to advance and promote all areas of the RO, Child Protection Policy, and Code of Conduct and Ethics.

–  –  –

 

2. Incident Report:    Date and time of incident:       Your observations (please be specific):           Please record exactly what the child said to you (Remember do not lead the child ‐ record actual details. Continue on  separate sheet is necessary)         Action taken so far:       

3. External Agencies Contacted:    Police:    Yes    /    No     If YES, which      Name and contact number: _______________________________________________________    Details of advice received:        Local Child Aid Society:    Yes    /    No     If YES, which      Name and contact number: _______________________________________________________    Details of advice received:        Rugby Ontario:    Yes    /    No     If YES, with whom did you speak with:      Name and contact number: _______________________________________________________    Details of advice received:        Other:    Yes    /    No     Which:       Name and contact number: _______________________________________________________    Details of advice received:     

–  –  –

  Please remember to maintain confidentiality on a need to know basis – only if it will protect the child.  Do not discuss the  incident with anyone other than those who need to know.         A copy of this form should be sent to the local Child Aid services following a telephone report and to the Rugby  Ontario Child Protection Officer at 215 – 3 Concorde Gate, Toronto, ON M3C 3N7. 



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