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«Brunel Language Centre Simplified Safeguarding Policy This document is intended to simplify the University’s policy for Brunel Language Centre ...»

Brunel Language Centre Simplified Safeguarding Policy

This document is intended to simplify the University’s policy for Brunel Language Centre students

and their parents by making clear the responsibilities of our staff and the procedures that are in

place for the protection of U18s. Advice on safety and security for all students, including U18s is

available in the Student Handbook.


All adults working with children and vulnerable groups at Brunel University London have a responsibility for safeguarding and protecting children and vulnerable adults in their care.

Safeguarding involves:

 Building relationships of trust with U18s and vulnerable adults  Ensuring safe systems are in place for the wellbeing of U18s and vulnerable adults  Having clear procedures in place if things do go wrong

Child protection involves:

 Protecting children from direct harmful behaviour Policy Statement Brunel University London is committed to providing a safe and secure environment for all its students and staff. The university recognises its particular responsibility to protect the wellbeing of children and vulnerable adults and is committed to ensuring that there are appropriate arrangements in place to deal with suspected or reported abuse. Brunel University’s safeguarding


 Includes all children under the age of 18 and vulnerable adults  Meets legal requirements, including the need to report any incidents to the appropriate authorities  Reflects guidance and good practice in safeguarding children and vulnerable adults  Ensures that staff recognise their responsibilities towards children and vulnerable adults in their care  Has designated members of staff responsible for safeguarding Associated Policies Brunel University London has separate policies relating to the use of the Internet and social media in

a professional context. These are briefly referred to in this document and can be accessed in full at:

http://www.brunel.ac.uk/life/study/computer-centre http://www.brunel.ac.uk/about-this-website/social-media-usage What responsibilities do adults working for Brunel University London have in safeguarding children and vulnerable groups?

All adults working with children and vulnerable adults at Brunel University London have a responsibility for safeguarding those in their care. All members of the University are required to demonstrate exemplary behaviour when working with children and vulnerable adults, in order to protect them from abuse and themselves from false allegations.

The following are examples of good practice for safeguarding children and vulnerable adults:

 Maintain a register of children and vulnerable adults working with you at all times  Work in an open environment and encourage open communication. Do not spend a lot of time alone with children and vulnerable adults  Treat all children and vulnerable adults, regardless of race, disability, religion or belief, gender, sexual orientation, equally and with respect and dignity  Always put the welfare of the child or vulnerable adult first  Maintain a safe and appropriate distance with children. It is not appropriate for staff, students or volunteers to have an intimate relationship with a child or vulnerable adult  Be an excellent role model – this includes not smoking, drinking alcohol or using drugs in the company of children  Dress in a professional and modest manner both when teaching and participating in social programme activities  Promote core British values in line with the curriculum  Develop students’ Critical Thinking skills as detailed in the curriculum to equip students with the skills to counter accepting extremism without question, especially of online material  Only use social media to contact students through a professional persona in keeping with and Brunel University London’s policy on Social Media Usage  Keep a written record of any injury that occurs, along with the details of any treatment given  Understand how to identify children and vulnerable adults who may be at risk of radicalisation, and know what to do in this event1  Attend relevant training courses that the University provides

You should never:

 Allow allegations made by a child or vulnerable adult to go unchallenged, unrecorded or not acted on (this applies to any form of abuse or bullying) See Brunel Language Centre’s Prevent policy.

 Allow or engage in inappropriate touching  Allow children to use inappropriate language unchallenged  Make sexually suggestive comments to a child or vulnerable adult, even in fun  Do things of a personal nature for children or disabled adults that they can do for themselves  Give a child or person regarded as a vulnerable adult personal details such as your phone number, personal email or home address  Take photographs or videos of children unless consent has been obtained [this includes use of camera phones] Under the Sexual Offences Act 2003, any person in a position of trust engaged in sexual activity of any sort with students under the age of 18 is breaking the law, even if that student is 17 years old.

All staff are legally obliged to inform management of any concerns about colleagues not following the code of conduct.

What is the safeguarding policy for children staying in University campus accommodation?

Brunel University London is an adult environment. Accommodation on the University campus is offered on the understanding that students will be able to adapt to living away from home and to looking after him/herself in all practical matters. At the same time the Accommodation and

Residential service will:

 Carry out Disclosure and Barring Service (DBS) checks on Residences Management Staff, Supervisors, Senior Student Mentors and Security staff employed by the University  Provide relevant training for Resident Staff employed by the University and staff with access to bedrooms  Under 18’s details will be highlighted to the Residence Management teams and under 18s should contact them during office hours if necessary  The team will ensure that students under 18 are aware of whom to contact in case of difficulties Who has overall responsibility for the safety of young people and vulnerable adults at Brunel University London and within Brunel University Language Centre?

There are people within Brunel Language Centre and the University who have special responsibility for Child Protection.

The Designated Safeguarding Officer (DSO) for Brunel Language Centre is Sally Trevor:

Sally.Trevor@brunel.ac.uk The University Principal Safeguarding Officer (PSO) is the Secretary to Council, Jim Benson Jim.Benson@brunel.ac.uk What possible signs of abuse should I be aware of when working with children and vulnerable groups?

There are five main forms of abuse: physical, sexual, emotional, neglect and bullying. Possible signs

of abuse may include:

 Unexplained injuries  An injury where the explanation seems to be inconsistent  The description given about an abusive act or situation  Unexplained changes in behaviour  A child appearing distrustful of adults  Withdrawal from social activities  Neglect of appearance What types of incident must be reported or recorded?

If any of the following occur, you should report them immediately to the DSO or PSO:

 If you accidentally hurt a young person or vulnerable adult  If a young person or vulnerable adult seems distressed in any manner  If you are concerned that a relationship is developing that could represent an abuse of trust  If a young person or vulnerable adult reports an allegation of abuse by a member of their family or somebody involved in their home, school or social life  If a young person or vulnerable adult reports an allegation of abuse regarding a member of an external organisation using University facilities How should I respond to an allegation of abuse or suspicion of abuse from a child or a person regarded as vulnerable?

A child or vulnerable person may choose any adult to talk to; therefore, all adults need to know the right way to respond. All adults have responsibility to act on any concerns through contact with the

appropriate authorities:

 Adults should discuss their concerns with Sally Trevor or Jim Benson  Every effort should be made to maintain confidentiality. Suspicions must not be discussed with anybody other than a designated officer. If none of the designated officers is available, the adult concerned should contact Hillingdon Children’s Social Care Department  The PSO has the responsibility to act of behalf of the University in dealing with allegations or suspicion of abuse or neglect. It is the responsibility of social services to investigate the matter2 What should I do if a child or a person regarded as vulnerable tells me that they are being abused?

If a child or a person regarded as vulnerable says something or acts in such a way that abuse is

suspected, the adult receiving the information should:

Under section 47 of the Children Act 1989 or Safeguarding Vulnerable Groups Act 2006  React in a calm but concerned manner  Tell the young person or vulnerable adult that s/he is right to share what has happened; and that s/he is not responsible for what has happened  Take what they say seriously  Listen carefully and avoid asking too many questions  Do not interrupt them when s/he is recalling significant events  Reassure them that the problem can be dealt with  Reassure them that the information they provide will only be passed on to those people who need to know (i.e. the DSO or PSO)  Make a full record of what is said and done, though this should not result in delay in reporting the problem Please see Appendix A and Appendix B for simplified flow charts of the reporting procedures of child protection cases.

What should be included in a record when handling an allegation of abuse from a young person or vulnerable adult?

The record should include:

–  –  –

How does Brunel University London create and keep information and records?

DSOs should keep a written record of all safeguarding issues referred to them. Once complete, these records should passed to the PSO for retention in accordance with the Data Protection Act and the University’s policies in respect of records retention.

 Any information regarding child protection issues will be stored in a secure place and there will be limited access to this by the University PSO  Information relating to any disclosures will be passed to the local Social Services Department, Police Authority or other relevant agency only  Concerns relating to child protection which have not been referred to an external body will be retained in a secure location by the University PSO for a period of one year and then confidentially destroyed What training do Brunel Language Centre staff have to ensure that they understand Brunel University London’s Safeguarding Policy?

Brunel University recruits staff in line with safer best practices which includes employment checks and DBS checks where applicable. All teaching staff are DBS checked and administrative staff without a DBS do not have responsibility for or substantial access to under 18s and would never have dealings with them alone. All Brunel Language Centre staff are made aware of Brunel’s Safeguarding Policy at induction and it is referenced in Brunel Language Centre Staff Handbooks. As the DSO, Sally Trevor has overall responsibility for ensuring that all Brunel Language Centre staff are appropriately trained and familiar with Brunel’s Safeguarding policy. Sally Trevor has been trained in Advanced Safeguarding for Designated Staff (formerly level 2) and is qualified to train Brunel Language Centre Staff. Further training is organised together with the PSO, Jim Benson and reviewed annually. Training is available in the form of online training and face-to-face workshops.

What measures do Brunel Language Centre take to ensure that they employ staff with appropriate training for working with children and vulnerable groups?

Within Brunel Language Centre, members of staff who are responsible for mentoring children and vulnerable groups have had DBS (suitability) checks to ensure that it is safe for them to work with U18s and vulnerable adults and undergo training given by Sally Trevor as stated above.

Appendix A: Procedure for reporting an allegation of abuse from an under-18 year old or vulnerable adult What should I do if a young person or vulnerable adult approaches me with an allegation of abuse?

Step 1: Listen to the student Stay calm and listen carefully. It is vital that all allegations are taken seriously.

Encourage the student to tell you what happened and try not to interrupt.

Step 2: Make a record of the discussion Your record should include a description of when and where the incident happened.

Step 3: Report to the Designated Safeguarding Officer (DSO) Do not attempt to investigate the incident yourself. Contact your DSO, Sally Trevor, or Jim Benson, the Principal Safeguarding Officer (PSO) Appendix B: University procedure for dealing with allegations of abuse against under-18 year olds and vulnerable adults What happens next?

Step 1: DSO assesses the seriousness of the case The DSO will decide whether the case is serious enough to go straight to the Children’s Social Care Department / Police or to contact the PSO Step 2: if time critical DSO reports directly to either Children’s Social Care Department or Police Child Protection Division. DSO submits a written report within 48 hours Step 2: if not time critical DSO interviews the child to check facts. DSO makes written records including the details, time and place of the incident.

Step 3: Incident Reported to PSO DSO reports incident to PSO

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