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«Fire Safety Policy Fire Safety Strategy West Yorkshire Fire & Rescue Service Oakroyd Hall Birkenshaw Bradford BD11 2DY Date Issued: 01/04/2013 Review ...»

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Operations Support and Fire Protection will develop an annual risk based programme of visits and inspection that will encompass the requirements of risk, compliance and firefighter safety for the programme of ORV‟s and identify fire protection inspection activity as per DCLG guidance.

Page 9 of 38 The approach of operational crews carrying out risk visits to premises focuses fully on a risk based methodology and to support business by only visiting them once to collect data. Visits to premises by operational personnel are a combination of safety critical risk information and fire safety brought together into a single Operational Risk Visit (ORV) no matter what the premises use. This is designed to improve crew‟s familiarity with higher risk premises and collect accurate

risk information which is based on:

 Hazards/ risk to firefighters should the premises be involved in fire  Hazards/ risks to occupants (relevant persons) in the premises should they be involved in fire  Building information and control measures unique to the premises (i.e. fire engineered solutions)  Recognition of the use of the premises and the relative risk it may present should it be involved in fire.

 Adoption of Chief Fire and Rescue Advisors Unit (CFRAU) / DCLG guidance To ensure the best match of resources against risk it is essential that the premises visited are of a higher risk than the generic, to gain value from the visit programme.

So crews are not disadvantaged and can maintain their skill level a fixed target has been set based on available pumping appliances. The fixed target will be reviewed annually and take in to consideration the number of whole time stations, the number of RDS stations and the number of appliances available during any given year.

–  –  –

Petroleum and Explosives Strategy The Authority (Licensing Authority) is responsible for enforcing all or some of the provisions of the following legislation, which impose controls on the safe keeping of explosives and petroleumspirit. In the context of the relevant legislation, the term 'safe' means safe from the risks of fire and explosion.

Explosives  The Explosives Regulations 2014 (ER14)  Explosives Act 1875  Fireworks  Consumer Protection Act 1987 (Fireworks Act 2003) (Fireworks Regulations 2004) Petrol  Petroleum (Consolidation) Regulations 2014  Dangerous Substances and Explosive Atmospheres Regulations 2002 (DSEAR)  The Carriage of Dangerous Goods by Road Regulations 1996  Public Health Act 1961, Section 73 Implementation of the Petroleum and Explosives Policy fulfils the Authority‟s statutory obligation under section 17 of the Health and Safety at Work Act 1974 for the enforcement of the licensing and certification requirements of the Petroleum (Consolidation) Regulations 2014 (PCR14) and the Explosives Regulations 2014 (ER14).

Under the provisions of the ER14, PCR14 and the Fireworks Regulations 2004, the Authority has a statutory duty to grant, renew, transfer and vary licenses and registrations.

The Authority adopts all the relevant approved codes of practice and guidance documents for the purposes of ensuring that sites storing explosives or petroleum-spirit are designed, constructed, maintained, operated and decommissioned so as to achieve a recognised standard of safety. Where the design of a site does not fall within the scope of current guidance, a method of third party certification and accreditation will always be sought.

Page 11 of 38Licensing Strategy

The Authority is a “Responsible Authority” as defined within the Licensing Act 2003 (the Act).

The responsibility for licensing functions under the Act is the Local Authority (LA). Responsible Authorities must be notified of applications for the grant, variation, or review of a premises license or club premises certificate.

The Fire Engineering, Planning and Licensing Team examine licence applications on behalf of the Authority and the applicant will be advised of their responsibilities under the Regulatory Reform (Fire Safety) Order 2005 (the Order). The Order is the primary piece of legislation for achieving satisfactory standards of general fire precautions in licensed premises. Applicants are referred to national guidance on how to comply with the Order. The duty to comply with the Order rests with the Responsible Person and the Authority will not provide detailed advice to individual applicants. It will be exceptional for the officers to make representations at the application stage.

Licensed premises are visited periodically as part of the risk-based inspection programme. The Authority conducts a programme of inspections of high-risk premises whilst licensable activity is taking place (During Performance Inspections). Staff will continue to support Licensing Authorities and/or Safety Advisory Groups in fire safety matters relating to licensed open air events and venues.

The team will work together with the Licensing Authorities to encourage satisfactory standards of fire safety in licensed premises. WYFRS staff are available to sit on Local Authority licensing groups to advise on fire safety matters in licensed premises and to share information in the public interest. This does not preclude the use of enforcement measures by the Authority where it is considered necessary and appropriate.





Consultation Arrangements and Joint Protocols

The prime responsibility for „general fire precautions‟ in places other than domestic dwellings rests with this Authority. In some cases, other enforcing authorities may have responsibilities for certain fire precautions under more specific legislation. In such cases, we have effective and agreed consultation procedures with those relevant statutory authorities. The agreed consultation procedures are made available on the intranet.

Page 12 of 38 The majority of statutory and non-statutory consultations, with the exception of enforcement work carried out under the Order, is the responsibility of the Fire Engineering, Planning and Licensing Team.

Owing to the overlap of certain responsibilities for fire precautions the Authority will establish and maintain close links with the authorities enforcing the provisions of the Health and Safety at Work Act 1974.

There is a statutory duty for the Authority to consult with regards to the application of Building Regulations and structures are established to ensure that this duty is met, although there is no requirement for the Authority to be consulted during the Local Authority planning process.

Officers will however, wherever possible, seek to consult on those planning applications which would have a material effect on the level of risk within the county.

Through effective consultation with „building control bodies‟ the Authority will ensure that buildings are adequately protected from the effects of fire as required by the Building Regulations. In order to facilitate the consultation process the „building control body‟ will take the co-ordinating role with this Authority and, where appropriate, with other regulatory bodies. Any recommendations and advice given will be channelled through the „building control body‟ to the applicant. Consultations will comply with the current national „Building Regulations and Fire Safety Procedural Guidance‟ document.

Once a building is occupied and in use the Authority will take over the co-ordinating role where it has enforcement powers for general fire safety matters under the Order The Authority and its Officers actively promote and recommend the installation of sprinkler systems or other Automatic Water Suppression Systems (AWSS) in all premises where their inclusion will support our aim of „Making West Yorkshire Safer‟. We work to achieve a greater acceptance of the benefits of AWSS at national and local level. To this end protocols have been developed with Local Education Authorities to install AWSS in new build schools or major refurbishment.

Before serving an enforcement notice under the Regulatory Reform (Fire Safety) Order 2005 which would oblige a person to make an alteration to premises, the Authority will consult fully with other relevant enforcing authorities in accordance with article 30(5) of the Order.

Consultation arrangements and „Joint Protocols‟ are applied consistently throughout West Yorkshire. National guidance and agreements are adopted where they exist.

Page 13 of 38 The Authority actively supports the principle of Lead Fire Authority Partnership Schemes (LFAPS), Retail and Fire Key Authority Partnership (RAFKAP) and Primary Authority Schemes (PAS) as a means of promoting consistency of enforcement among organisations with multiple premises in different brigade areas.

Business Support Strategy

The Authority is ideally placed to make a wide and valuable contribution in support of a safer society and to support businesses to comply with fire safety regulations. It also allows us to better focus and target our resources on areas where the risk from fire is greatest. By supporting businesses within West Yorkshire we are promoting the regeneration of the economy within our local communities.

We will assist businesses by:

 Following the principles of better regulation set out in the Statutory Code of Compliance for Regulators, and the Enforcement Concordat  Setting out our commitment to priorities and planned interventions  Operating systems to train, appoint, authorise, monitor, and maintain a competent inspectorate, including operational personnel  Using interventions, including enforcement action, in accordance with our enforcement policy and within the principles of proportionality, accountability, consistency, transparency and targeting  Our enforcement action will be achieved through the use of an Enforcement Management Model (EMM). Fundamental to this is the principle that enforcement action should be consistent and proportional to the fire safety risks and the seriousness of the breach  We will take account of „earned recognition‟ when planning inspection programmes  Providing fire safety advice to businesses  Supporting and recognising Partnerships A key element of the Business Support Strategy is the West Yorkshire Fire Prevention Panel.

WYFRS work within the Panel to protect people‟s safety by ensuring that fire risks in a changing environment are properly controlled. This reflects the need to constantly identify and address new challenges to fire safety in the built environment.

Page 14 of 38 Through its membership of the Panel, WYFRS endeavour to develop new ways to establish and maintain an effective fire safety culture in a changing economy, so that all employers take their responsibilities seriously, workforces are fully involved and fire risks are properly managed.

Operations Liaison Strategy It is critical that close links exist between Operations, Fire Protection and Training to facilitate and assure the exchange of knowledge and risk information.

To this end a multi-discipline group called the Fire Safety/Operations Liaison Group has been established to ensure a joint approach is taken in the development of risk control measures and to ensure a two way flow of information between the two departments and where necessary the training department.

The availability of relevant and timely information is recognised as critical to the successful management of all operational incidents attended by any member of the West Yorkshire Fire and Rescue Service.

The Authority is responsible for the health, safety and welfare of its employees. This runs parallel to a responsibility to mitigate the risk from fire (and other emergencies) to the community and to the society that it serves, and the environment within which it operates.

As part of these responsibilities, the Authority has in place appropriate policies and procedures to address the issues concerned in achieving these objectives and, through training and development, to provide appropriate knowledge, skills and understanding to enable its employees to operate safely.

Fire Protection Inspectors provide valuable information for Operations in order to assist them in tactical planning however, it is not necessary to provide Operations with information obtained as a result of every fire safety inspection. In the majority of cases such information is not considered essential, as suitable tactical planning may be achieved via generic assessments.

Each station has nominated inspectors to ensure that liaison takes place at a local level and this includes the delivery of training to increase technical knowledge of all parties.

Identifying and managing risk is at the heart of the role and responsibility of our Service, whether this is risk to its employees, the environment in which it operates, or the society that it serves.

The gathering, providing, sharing, maintaining and protecting of operational risk information is

–  –  –

Training Strategy The Fire Safety Support and Performance Team are responsible for ensuring that training programmes are developed for both Fire Protection and Operational staff, which are delivered in conjunction with the Training department.

A competent workforce sits at the heart of this strategy. When advice is offered it will be targeted and transparent using the national guidance documents as a benchmark in terms of „standards‟.

When dealing with businesses which do not possess the technical expertise to derive a range of acceptable outcomes, which satisfy the standard required, our officers will provide a level of advice that enables the business to understand what is required by the law, but will not extend into the field of „consultancy‟.

We recognise the importance of training and development towards the success of fire protection work and are committed to continuous professional development providing competence based training at appropriate career and development points. Personnel completing fire protection duties whether they are operational officers or specialist fire protection inspectors will be provided with the correct level of training and development required for the level of work they undertake. They will work to National Occupational Standards and adhere to the policies and procedures laid down by the Fire and Rescue Service.

Performance Monitoring



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