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«MAY 2016 GUIDELINES AND PROFORMA FOR SUBMISSION OF PROPOSALS Government of India Ministry of Science & Technology Department of Science & Technology ...»

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He will appoint the NewGen IEDC Coordinator for the day to day functioning of the NewGen IEDC. An Advisory Board will monitor its activities.

Advisory Board

For the effective implementation of the programmes, the Host Institution would constitute an Advisory Board immediately after the sanction of the NewGen IEDCs by the DST. The Advisory Board will lay down policy guidelines, fix up physical and financial targets, suggest measures for raising funds, effective utilization of facilities and expertise available in the parent Institute and sourcing of expertise and facilities from other institutions in the region. The Advisory Board should meet at least twice a year and should hold its first meeting within four months of receipt of grants-in-aid.

The student projects should be approved by the Advisory Board.

The Advisory Board may have the following composition:

1. Head of the Host Institution - Chairman

2. Representative of NSTEDB, Govt. of India

3. Two senior faculty members from Host Institution preferably with relevant entrepreneurial / industry experience

4. Representative of a nearby Incubator

5. Representatives of SIDBI / NABARD / Lead Bank or Local bank

6. One Member from Industry Associations

7. Two Alumni Entrepreneurs from the Host Institutions

8. Coordinator of NewGen IEDC - Member Secretary

Manpower for the NewGen IEDC

The appointment of all the staff of NewGen IEDCs would be on contractual appointment. Their appointments are co-terminus with the project. There will be no liability of any sort whether direct or indirect on the implementing agency ie EDII, Ahmedabad and / or Department of Science and Technology, Government of India.

Evaluation, Performance guidelines and Reporting

The NewGen IEDCs would prepare an Action Plan for each financial year and fix physical and financial targets to be achieved during the year for submission to EDII, Ahmedabad by 31 January each year. The Advisory Board of the NewGen IEDCs would meet, discuss and approve these plans and targets. The Action Plan and targets should be finalized much before the beginning of the financial year.

The institution will also submit a report on the progress made by NewGen IEDCs in the previous Financial Year to the implementing agency latest by 30th April of the following year. The reporting format is given in Annexure – V.

The participation of the NewGen IEDC staff, when invited to the Annual Review Meeting, is mandatory. Adequate travel grants have been provided for this in the annual budget.

MAIN PROFORMA

Submission of Proposal The proposal in the prescribed proforma which is available at http://www.nstedb.com along with the necessary enclosures including consent for Terms & Conditions. The proposal should be forwarded by the Head of the Host Institute/Registrar/ViceChancellor along with the endorsement as per the Annexure-I, II & III. The proposal should be sent to the following address

–  –  –

Additionally a soft copy may be submitted to the following, preferably in a email or in a pen-drive to The Member Secretary, National Science & Technology Entrepreneurship Development Board (NSTEDB), Department of Science & Technology, Technology Bhawan, New Mehrauli Road, New Delhi-110016.

Telefax: (011) 26517186 E-mail : sujit@nic.in website: www.nstedb.com Enclosures to be submitted with the proposal by the institutions other than the Publicly Funded Institutions

–  –  –

The proposals are received throughout the year, however the National Expert Advisory Committee (NEAC) on Entrepreneurship in Education meets once in a year (mostly during the months of January-March). Any proposal submitted up to one month before the meeting will be placed before the NEAC.

Evaluation of Proposal

The proposals are evaluated based on the merit and the capability of the Host Institution in promoting the NewGen IEDC. The evaluation is done in two stages. In the initial stage a Sub-Committee consting of three experts of which two members are external to the Department, evaluate the proposal. The shortlisted proposals are then invited for a presentation before the National Expert Advisory Committee (NEAC) on Entrepreneurship in Education, constituted by the Department, consisting of experts in the domain of R&D, Technology Development & Commercialization, Entrepreneurship etc. The Department shall take a final decision to support the NewGen IEDC based on the recommendation of the Committee.

The institution may submit the proposal in the prescribed proforma given in Annexure I.

The proposal must also include a Certificate from the Head of the Institution showing willingness of Institution to continue the activities of NewGen IEDC after DST financial support is withdrawn at the end of five years of operation, as given in Annexure-II.

The proposal also must include the acceptance of Terms and Condition of the sanction by the Department. The Terms and Condition are given in Annexure-III.

–  –  –

PROFORMA FOR PROPOSAL TO BE SUBMITTED BY THE

INSTITUTIONS WILLING TO SET UP NewGen IEDC





1. NAME OF INSTITUTION

2. COMMUNICATION ADDRESS WITH TEL/FAX AND EMAIL

3. NAME OF PRINCIPAL OR HEAD OF INSTITUTION

4. CONTACT DETAILS OF HEAD OF INSTITUTION (All communication will be made with the Head of Institution)

5. STATUS INSTITUTION (GOVT/PVT/SELF-FINANCED/DEEMED

UNIVERSITY)

6. YEAR OF ESTABLISHMENT

7. COURSES OFFERED IN UG / PG

8. FACULTY DETAILS

9. GIVE BRIEF DETAILS OF LABS OF THE INSTITUTE

10. NAMES OF FACULTY TRAINED THROUGH DST SPONSORED

FACULTY DEVELOPMENT PROGRAMME IN ENTREPRENUERHSIP

(you may enclose a copy of their certificates)

11. NAME AND CONTACT DETAILS OF PROPOSED NewGen IEDC COORDINATOR

12. EDUCATIONAL QUALIFIACTION OF NewGen IEDC CO-ORDINATOR

13. WHETHER THE COLLEGE/INSTITUTION HAS CONDUCTED IN

ENTREPRENEURSIP RELATED AWARENESS CAMP/TRAINING

PROGRAMME PRIOR TO THIS APPLICATION ?

14. DOES THE INSTITUTION HAVE ANY INDUSTRY LINKAGES ? IF YES,

GIVE DETAILS.

15. HOW DOES THE INSTITUTION PROPOSE TO COMMERCIALISE THE

INNOVATIVE IDEAS GENEARTED OUT OF NewGen IEDC ?

16. HOW DOES THE HOST INSTITUTION PLAN TO IMPLEMENT

FINANCIAL AND ADMINSITRTIVE AUTONOMY TO NewGen IEDCs ?

17. GIVE A LIST OF FIVE PROMINENT ALUMNI ENTREPERENUERS IN

PAST 10 YEARS ?

18. DOES THE INSTITUTION HAVE ANY IPR POLICY IN PLACE ?

19. IF YES, HOW DOES THE INSTITUTION TAKES UP THE IP ISSUES?

20. DOES THE INSTITUTION HAVE ANY START-UP POLICY IN PLACE ?

PLEASE GIVE DETAILS.

21. ARE THE STUDENTS ALLOWED TO REGISTER START-UPs ?

22. PLEASE INDICATE HOW DO YOU PROPOSE TO MAKE THE NewGen IEDC SELF-SUSTAINABLE AFTER FIVE YEARS. (You may give year wise revenue generation plans and plans to support the student projects each year for at least five more years, indicating the activities and revenue expected to be generated there from)

23. YEAR-WISE BUDGET REQUIREMENT

ANNEXURE II

CERTIFICATE FROM HEAD OF INSTITUTION SHOWING THE

WILLINGNESS TO IMPLEMENT THE PROJECT AND CONTINUE IT

AFTER DST SUPPORT IS WITHDRAWN

This is to certify that

1. The grants-in aid as may be available from the Department of Science & Technology (DST), Government of India, will be used to meet the expenditure against establishment of NewGen IEDC in this College/University/Institute for the period of one year. The renewal of sanction of recurring grant for subsequent years will be at the discretion of the DST for which fresh request will be submitted to DST.

2. The proposed NewGen IEDC to be established in this College/University/Institute will be under the administrative control of the undersigned.

3. No administrative, financial or any other liability will be attached to DST after expiry of the period for which the grant will be sanctioned

4. It will be the responsibility of the College/University/Institute to continue the NewGen IEDC activities after expiry of the period of assistance from DST, with out any further recurring financial assistance from DST.

5. The institution also agrees to meet the shortfall in the budget of the NewGen IEDC in case the project cost exceeds the amount sanctioned by DST. In addition, if there is a shortfall and NewGen IEDC is not able to generate the desired level of revenue, Host Institution will provided adequate financial support.

6. The College/University/Institute will provide office space, class rooms, furniture, secretarial assistance etc. and other administrative facilities for smooth operation of the NewGen IEDC.

7. The College/University/Institute will take into its books all equipment and assets purchased under the sanction given by DST for which a separate asset register shall be maintained.

8. The contents of the guidelines have been read and understood and the College/University/Institute agree to abide by it.

9. All recruitment will be made for NewGen IEDC on the basis of the guidelines supplied by NSTEDB secretariat and as per usual procedure followed in the College/University/Institute and will be on a contractual basis and co-terminus with the Project. Under no circumstances the College/University/Institute will hold either EDII, Ahmedabad and/or DST liable for any legal issues arising because of Manpower related issues.

10. An advisory Committee on NewGen IEDC will be constituted immediately after receipt of approval of DST on the proposal. A representative of the Secretariat of NSTEDB will be included in the Committee.

11. Six monthly reports on the performance of the NewGen IEDC will be submitted to EDII, Ahmedabad, regularly in the prescribed proforma.

–  –  –

1. The grant being released should be exclusively spent for the specified purpose for which it has been sanctioned and within the stipulated time. Any unspent balance out of the amount sanctioned would be surrendered to the Govt. of India. Carry forward of the unspent funds to the next financial year for utilization for the same purpose may be considered only with the specific approval of the Department of Science & Technology.

2. For permanent, semi-permanent assets acquired solely or mainly out of the grant, audited record in the form of register in the prescribed proforma enclosed shall be maintained by the Institute. The term “Assets” means (i) immovable property and (ii) movable property of a capital nature, where the value exceeds Rs.1,000/-. The grant will not be utilized for construction of any buildings.

3. All the assets acquired from the grant will be the property of the Govt. of India and should not without the prior sanction of Department of Science and Technology be disposed off or encumbered or utilized for purpose other than those for which the grant has been sanctioned.

4. At the conclusion of the project, the Govt. of India will be free to sell or otherwise dispose off assets which are the property of Govt. of India. The institution shall tender to Government necessary facilities for arranging the sale of these assets.

5. The Institute will furnish three copies of the half- yearly progress report of the work on the project. In addition appropriate persons may visit the Institute periodically for ascertaining the progress of work and resolve any difficulties that might be encountered in the course of implementation. During the progress of the project the institute will provide all facilities to the Scientists/specialists by way of accommodation etc. On completion of the project 03 copies consolidated report of the work done on the subject in a bound form shall be sent to Department of Science and Technology, Technology Bhawan, New Mehrauli Road, New Delhi – 110016.

6. The Institute is required to send to Department of Science and Technology at end of each financial year as well as at the time of seeking further installments of the grant, if any, a list of assets referred to in para (ii) above and a statement of accounts relating to be amount sanctioned.

7. The institute shall furnish to Department of Science and Technology utilization certificates (copy enclosed) and an audited statement of Accounts pertaining to the grant within six months following the end of each financial year.

8. The Controller and Audited General of India, at his discretion, shall have the right of access to the book and accounts of the Institute for the grant received from the Government.

9. The Institute will maintain separate audited accounts for this project. If it is found expedient to keep a part or whole of the grant in a bank account earning interest, the interest earned should be reported to the Department of Science and Technology. The interest thus earned will be treated as a credit to the institute to be adjusted towards further installments of the grant, if any.

10. Sale proceeds, if any as a result of the development of the project arising directly from funds granted shall be remitted to the Government of India. The Government of India may at its discretion allow a portion of such receipts to be retained by the Institute.



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